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What is Workday?

Workday is an innovative, cloud-based platform that offers an all-in-one solution for HR and financial management.

When is NKU moving to Workday?

In June 2026, NKU will start using Workday for HR and Finance tasks like time tracking, payroll, expenses, recruiting and purchasing.

Why are we doing this?

This new, unified system, is a major step forward in modernizing operations to better serve our campus community.

Who will use Workday?

• All NKU employees will use Workday to view their paycheck, access tax documents, request leave/vacation and view NKU org charts.
• Managers will use Workday to manage their budgets and direct reports.
• Select employees will use Workday for time tracking, purchasing, travel and/or expense reports.
• Prospective NKU employees will use Workday to browse and apply for open positions.
  
• New NKU employees will use Workday for onboarding tasks.
  

What systems will be replaced by Workday?

Workday will replace all HCM and Finance components of SAP. Review the list of other systems that will be replaced by Workday.

How many years of historical data will be migrated into the new system?

Most areas will bring over 1-2 years of data into Workday. Historical data beyond the 2 years will be stored in a data warehouse.
 

What can we expect with training for Workday?

• Training Timeline: Employee and manager training will begin in late spring 2026.
• Goal: Ensure all users are prepared for the July 1 Go-Live.
• Training Methods: A variety of methods will be used to support learning and readiness.
• Targeted Content: Training sessions will be tailored to individuals based on the tasks they will complete in Workday.
• Pre-Training Activities (2026):
  • The Change Management team will host demos and sneak peek videos.
  • These will be available before the more detailed instructor-led training begins closer to Go-Live.
    

How do Workday's reposting capabilities compare to SAP?

Workday's reporting capabilities offer more flexibility than SAP.  Within the Workday ecosystem, there will be options for running reports, creating personal ad-hoc reports, collecting reports on dashboards, and various methods of sharing within the system.